Purchasing

Posted on Friday, March 11, 2022, 7:19am

Location: Institutional Casework Inc., World HQ
Department: Purchasing
Type: Full-Time

Instructions

Position Summary:
Responsible for purchasing manufactured items, resell items,  as well as raw goods needed for production.  This position also includes purchasing of non-manufacturing products and services as required. 

Duties and Responsibilities

  • View drawings to determine the items needed to be purchased per job.
  • Maintain the purchasing policy and ensure all purchases adhere to it.
  • Select the suppliers and maintain the legal interaction with them.
  • Manage any SLA’s (Service Level Agreements) and Master Agreements between suppliers and the company.
  • Liaison with other departments, as needed to support manufacturing. 
  • Review costs to ensure alignment with project budget. 
  • Create purchase orders per requirements in order to meet customer and production needs.
  • Review inventories and place orders as required.
  • Interact with the suppliers as needed. 
  • Review deliveries against the orders.
  • Track and forecast inventory levels to ensure availability.
  • Track and update systems with vendor acknowledgment dates, correct pricing, and base pricing as needed. 
  • Timely communication of price adjustments to the affected department. 
  • Negotiate prices with vendors when possible.
  • Send out RFQ “request for quotes” as required. 
  • File freight claims when goods are damaged or missing.
  • Manage any procurement activities including RFP’s (Request For Proposals)
  • Match invoices, packing lists, and purchase orders to approve before submitting to accounting. 
  • Receive in all direct shipments to close out the PO. 
  • Inform accounting department when orders are closed and ready to be invoiced.
  • View drawings to determine items needed purchased per job.

Requirements

  • Computer software knowledge including Microsoft office products
  • Prior experience working within an MRP system, AS400 experience is a plus
  • Must be able to multi-task. 
  • Excellent communication skills (phone, written, verbal)
  • Strong analytical, inter-personal skills
  • Demonstrated success in teamwork, change management and continuous improvement
  • Strong commitment to excellence in customer service
  • Able to work under pressure and prioritize work to meet deadlines. Other duties as assigned

Experience

  • Training or experience reading blueprints.
  • Prior purchasing experience required.
  • Experience using an AS400 system a plus.
  • Minimum of 3 years relevant experience, preferably in a manufacturing environment

Education

  • High School Diploma or GED

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